So, you’ve chosen us as your Kilimanjaro tour operator. You are ready to embark on this epic adventure. The booking process is crucial to ensure a smooth and successful climb of Africa’s tallest peak. Here’s a comprehensive guide to help you navigate booking Your Kilimanjaro climb:
Confirm Dates and Availability
The first step is to confirm the availability of your desired dates for the climb on our Dates and Prices page. Popular routes and times of year can fill up quickly. Then fill out a booking form request. It’s advisable to finalize your dates as early as possible. To do this you just have to make your deposit. We will inform you of available departure dates that align with your schedule.
Discuss Itinerary Details
Next, review the detailed itinerary we sent you. This includes the chosen route, the number of days for the climb, and any additional services such as airport transfers, accommodation before and after the climb, and gear rental if needed. Ensure you understand the daily schedule. This includes hiking distances, altitude gains, and acclimatization days.
Understand Costs and Inclusions
Clarify the total cost of the climb and what is included in the package. Typically included in the climb price are the park fees, camping fees, transportation to and from the mountain, meals during the climb, guides, porters, and equipment like tents and cooking utensils. Additional costs such as tips for guides and porters, personal gear rental, travel insurance, and visa fees are not included.
Payment and Deposit
We require a deposit to secure your booking. It is 30% of the total cost. Discuss payment methods accepted by the operator. Ensure you receive a confirmation of your deposit payment and understand the refund policy in case of cancellation. We highly recommend purchasing the required trip insurance at this time.
Documentation and Permits
We will handle the necessary permits for climbing Kilimanjaro. We will need you to provide accurate personal information required for permit applications. This includes your full name, passport details, and any medical conditions relevant to your climb. You’ll do this on the Client Form. You should also communicate any special dietary requirements or medical concerns as well.
Preparing for the Climb
Within 60 days of your arrival, we will provide you with detailed pre-departure information. This includes a packing list, recommended training routines, health and safety tips, and any last-minute updates. You’ll also pay your remaining balance.
Communication with Your Operator
Maintain open communication with us throughout the booking process. Don’t hesitate to ask questions about the climb, logistics, or any concerns you may have. We will be responsive and provide clear and timely information to ensure you are well-prepared and confident before setting off.
Arrival and Briefing
Upon arrival in Tanzania, you will have an initial briefing with your Guides. This may take place at your hotel. During the briefing, you will not only meet your guides, you will also receive a final briefing on the climb’s logistics and safety procedures, go over your gear, receive an initial health check, and have a chance to ask any last-minute questions.
Enjoy the Climb!
Finally, it’s time to embark on your Kilimanjaro adventure! Trust in your guides, follow their instructions regarding pacing and acclimatization, and immerse yourself in the breathtaking landscapes and camaraderie of fellow climbers. Remember to take it one step at a time, stay hydrated, and enjoy the journey towards Uhuru Peak.
Final Thoughts
Booking your Kilimanjaro climb involves careful planning, clear communication, and attention to detail. By following these steps and working closely with us, you can ensure a memorable and successful ascent of this iconic African mountain. Prepare thoroughly, stay informed, and get ready for the adventure of a lifetime on the roof of Africa.
